Creating the complete project with all the steps that need to be completed is a fundamental activity before starting to organize an event . In short, it’s because you guarantee the smallest unforeseen events and can detail all the details of the event. So let’s go: I’ll describe the tools and methodologies I use in my projects. My goal is to format the most complete project possible! 1. Basic information When you have all the event information, you have the main pieces to plan your project completely and can still see opportunities to add new features. To obtain this information, you need to answer these questions : Where? When? Who? What? Why? With? How much? In this meeting, which I hold with my clients to capture information, I try to listen a lot, absorbing details, focus and purpose of the event . The more information I have about the questions above, the better I can build my project.
Project steps that need to exist before starting to organize an event
Planning Of course, everyone has their own way of working, with the aim of better controlling actions. There is no rule. You need to test several ways and see which best suits you and your team. Personally, I usually analyze the plant before production and check the basic planning needs , such as Visual communication; Stage; Audiovisual Cambodia WhatsApp Number Data equipment; Buffet; Security; Assembly team. With all this research, I start the quotations, selecting suppliers who have part, so the client can have an overview of the planning. I group quotations and proposals, as well as samples of materials and projects. I translate this information into spreadsheets – I love spreadsheets!!!! And I have several under my control.
Post-event Cost
I create an estimated Spreadsheet , with all the options listed and after defining the services and suppliers , I create a payment spreadsheet with data, amounts, payment method and due date for the event, for better control by the financial person. It is also important to have a Schedule with the deadline for all actions, along with those Australia WhatsApp Number List responsible and status. 3. Logistics Prior alignment meetings with all suppliers enable you to evaluate your project and identify points of attention in terms of logistics. Rehearsals before the event are also super important. For me, indispensable. You can check whether your planning will work in practice. 4. Production One of the most important points before starting to organize an event is the Time and Motion spreadsheet – this is the heart of the project, where you control everything together with your team. There is no denying that all this planning results in a complete project and guarantees the success of your event and quality performance from your team.