You know very well: organizing an event is a lot of work. And it doesn’t matter if it’s in person, online or hybrid . Each format has its own characteristics and, therefore, planning and being clear about everything that needs to be done is essential. If you’ve decided to promote an online event and still don’t know where to start, check out our checklist for online events below! A checklist serves to help organizers stick to the event schedule without losing sight of anything. After all, there are many tasks that need to be done to get everything ready. The best way to divide planning is before, during and after the event. See below what to do to make your online event a success. Before the event For organizers, an online event starts long before it starts. The larger the size of the event – duration, number of talks, number of participants, etc. –, the more complex the organization. include in the checklist.
Checklist for online events: what should be present in planning
Carry out project planning Define the purpose, objectives, target audience, duration, event structure, formats (live, recorded, simultaneous programming or not), team, budget and action schedule. Choose an event platform and other technologies Research platforms to hold the event, budget and hire partners. Test the Russia Phone Number Data platform. Define other technologies: event application, registration and payment tool, etc. Provide equipment (cameras, microphones, lighting, etc.) or find a partner production company. Create communication and dissemination calendar Plan the event’s publicity actions and organize a schedule for creating visual identity, website, landing pages, social networks, email campaigns, press releases. Open registrations Publicize the event and start registering participants. Run campaigns and monitor the number of registrations Planning for sponsors .
During the event
Create sponsorship packages by determining what will be offered, create a prospecting and communication plan with sponsors. Content planning Plan the event content. Define topics for lectures. Curate potential speakers. Create a production calendar for pre-recorded and supporting materials, such as opening scripts, speaker Spain Phone Number List presentations, interaction moments, transitions between lectures, publicizing promotions and sponsors. Speaker planning Contact the speakers and finalize the schedule. Create and distribute presentation template. Gather material from speakers: descriptions of lectures, biographies, photographs. Plan for emergencies Map out what could go wrong and think about strategies to solve it. Organize support for the day of the event: technical team, support for speakers and support for participants. Find out more: • The triad of online events: platform, transmission and people • 6 main mistakes when organizing an online event and how to avoid them .